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The Public Procurement Regulatory Authority Procuring has reiterated its call to procurement entities that they should always strive to ensure that there is proper management of all procurement contracts in line with procurement law, it has been revealed.

The call is contained in the audits which were conducted in 2012/13 for procurement carried out in financial year 2011/12 for Medical Stores Department (MSD) and Ministry of Agriculture, Food Security and Cooperative (MoAFC).

According to PPRA, the procurement law requires PE to ensure that Procurement Management Unit (PMU) is involved in all stages of contract management and be provided with copies of all documents pertaining to contracts management so that proper records are kept.

Furthermore, PPRA emphasized its earlier calls that delayed contracts for works and services as well as late delivery of goods should be instituted with liquidated damages.

These calls were made after the audit report for MSD revealed that adequate measures had not been taken to ensure proper procurement contracts administration. It was noted that participation of members of PMU in contracts management was very limited. Services and works contracts were delayed and the entity did not revoke clauses in the contract to redress that breach of contract. On the same note, some of payments were not made in time in line with the provisions made the contracts.

As far as MoAFC is concerned, the audit revealed that delayed services/goods delivery and works completion for some of the contracts were neither documented nor contractually justified, quality assurance was not administered for consultancy, non-consultancy, goods nor works contracts. It was noted that some of the payments were not made as per the terms and conditions of contracts.

The overall performance of MSD and MoAFC was 81 and 86 percent respectively.

For MSD Procurement Audit Report please click here

For MoAFC Procurement Audit Report please click here