General Information

One of the functions of Public Procurement Regulatory Authority (PPRA) in accordance with Section 7 (1) (d) of the Public Procurement Act (PPA), 2004 is to prepare, update and issue authorized versions of the standardized bidding documents, procedural forms and any other attendant documents to procuring entities. Further regulation 83(3) of the Public Procurement (Goods, Works, Non-Consultant Services and Disposal of Public Assets by Tender), Regulations, 2005 (GN. No. 97) requires procuring entities to use the appropriate Standard Bidding Documents (SBDs) issued by PPRA with minimum changes acceptable to PPRA as necessary to address project specific issues. Regulation 83(4) allows changes to be introduced only through tender or contract data sheets or through special conditions of contract and not by introducing changes in the standard wording of PPRA’s SBDs. The same regulation allows the use of internationally recognized SBD’s acceptable to PPRA where there are no relevant SBDs issued by PPRA.

The use of SBDs has the following advantages to the procuring entities:

Increase predictability/ uniformity;
Increase efficiency and reduce costs;
Reduce unresponsive bids;
Increase competition and thus resulting lower prices; and
Reduce preparation and review time.

Bidders can also benefit from SBDs through, among other things, understanding common requirements for bid submissions and general nature of contracts.

The SBDs prepared by PPRA should initially be used as a trial edition. The PPRA will be grateful to receive comments from the Procuring Entities and Bidders on these SBDs. Comments received will be incorporated in the preparation of the final SBDs.

The SBDs are placed in the following eight (9) main directories:

Works with the following sub-directories:
1. Smaller Works
2. Medium and Large Works
Goods with the following sub-directories:
1. Goods
2. Health Sector Goods
3. Framework Contracts
4. Textbooks and Reading Materials
5. Pesticides
6. Petroleum Products
7. Commodities

Supply and Installation of Plants and Equipment

Supply and Installation of Information Systems

Non Consultant Services

Consultant Services with the following sub-directories:
1. Standard Invitation for Expression of Interest
2. RFP – Individual Consultants
3. RRP - Simple Time Based Contracts
4. RFP - Complex Time Based Contracts
5. RFP - Lump Sum Contracts

Standard Pre-qualification Documents with the following sub-directories:
1. Works
2. Goods/Supply and Installation of Equipment and Plants

Standard Invitation for Quotations
1. Minor Works
2. Goods
3. Non-Consultant Services

Disposal of Public Assets by Tender

For procurement which is funded by Development Partners, there could be a requirement to use their Standard Bidding Documents. The most common STD in use are those prepared by the World bank and are available at www.worldbank.org and those prepared by African Development Bank which are available at www.afdb.org.

Comments on the SBDs
PPRA invite comments from procuring entities on all standard documents. PPRA will consider incorporating received comments in preparing final SBDs. All comments should be submitted to This e-mail address is being protected from spambots. You need JavaScript enabled to view it